Virtual Executive Assistant Services

We connect busy executives with top-notch Virtual Executive Assistants, helping you regain valuable hours each week to focus on what truly matters.

Tailored Expertise on Demand

Get access to highly skilled, executive-level virtual assistants who are handpicked to match your specific business needs, ensuring personalized support that drives productivity and results.

Cost-Effective Flexibility

Only pay for the exact hours and services you need, eliminating the costs of full-time staffing while still enjoying premium, on-demand assistance that adapts to your schedule.

Rapid Deployment for Immediate Impact

Our streamlined onboarding process ensures you’re matched with a top-tier assistant quickly, allowing you to experience immediate relief from your workload and focus on strategic priorities.

Our Virtual Executive Assistant Solutions

Calendar and Schedule Management

Coordinating meetings, appointments, and events to ensure optimal time management.

Email Management

Sorting, organizing, and responding to emails, prioritizing important communications, and keeping inboxes streamlined.

Travel Coordination

Booking flights, hotels, and transportation, along with creating detailed travel itineraries for business trips.

Administrative Support

Handling a wide range of administrative tasks such as data entry, document management, and preparing reports.

Project Management

Assisting in the planning, coordination, and tracking of key projects to ensure deadlines are met.

Task Prioritization and Time Management

Helping prioritize tasks and providing reminders to keep executives on track with daily and long-term goals.

Client and Vendor Communication

Acting as a liaison, managing communications with clients, vendors, and stakeholders on behalf of the executive.

Research and Reporting

Conducting market research, gathering data, and preparing reports or presentations for business needs.

Social Media Management

Managing social media profiles, posting content, and interacting with followers to enhance executive branding.

Expense Tracking and Management

Managing expenses, submitting receipts, and handling reimbursement processes.

How our Virtual Executive Assistant Service Works

1. Initial Consultation and Needs Assessment

The first step involves a detailed consultation where the client discusses their specific needs, challenges, and preferences. This includes identifying the tasks they want to delegate, the expected time commitment, and communication preferences.

2. Onboarding and Setup

Once the assistant is selected, an onboarding process begins where access to relevant tools, calendars, email accounts, and project management systems is granted. The assistant gets familiar with the executive’s workflow, preferences, and business environment.

3. Ongoing Support and Task Management

The Virtual Executive Assistant provides ongoing support based on the agreed-upon tasks. Regular check-ins are scheduled to assess progress, reprioritize tasks, and update goals. The assistant uses collaborative tools for communication and task tracking, ensuring transparency and accountability.

Why Outsource Virtual Executive Assistant Services with Us?

365 Outsource is a leading virtual executive assistant company based in the Philippines, specializing in managing your administrative, marketing, real estate, appointment scheduling, and other executive support tasks. Our services offer a cost-efficient solution to streamline your business operations, whether you need ongoing assistance during your busiest periods or extra support for specific projects. Trust us to provide reliable, high-quality virtual executive assistance whenever you need it most.

Elite, Handpicked Talent

We rigorously vet and select top-tier virtual assistants with proven experience in supporting executives. Each assistant is meticulously matched to your unique business needs, ensuring you get specialized support that elevates your productivity.

Flexible, On-Demand Service

Pay only for the hours and services you require, without the burden of full-time staffing costs. Our scalable solutions allow you to adjust support levels as your business grows or your needs evolve, offering unmatched flexibility.

Quick Setup for Immediate Impact

Our streamlined onboarding process ensures you’re paired with a qualified assistant in record time. With fast implementation, you’ll experience immediate relief from your workload, allowing you to focus on high-priority tasks without delay.

Dedicated, Personalized Support

Your success is our priority. We assign a dedicated point of contact to ensure smooth communication, regular performance check-ins, and the consistent delivery of high-quality assistance tailored to your specific goals.

Frequently Asked Questions

Q: What tasks can a Virtual Executive Assistant handle?

A Virtual Executive Assistant can manage a wide range of tasks including calendar and schedule management, email handling, travel coordination, administrative duties, project management, research, client communication, and more. They adapt to your specific business needs, helping you stay organized and focused on high-level tasks.

Q: How do I communicate and collaborate with my Virtual Executive Assistant?

Communication typically occurs through various tools such as email, phone, video calls, and messaging apps like Slack or WhatsApp. You can also use project management tools like Trello or Asana to assign tasks and track progress. Regular check-ins ensure smooth collaboration and alignment.

Q: How quickly can I get started with a Virtual Executive Assistant?

After an initial consultation and needs assessment, the onboarding process can be swift, often within a few days. You’ll be matched with a qualified assistant who will get up to speed quickly, allowing you to delegate tasks and start seeing results almost immediately.

Q: Is hiring a Virtual Executive Assistant cost-effective compared to full-time staff?

Yes, Virtual Executive Assistant services are typically more cost-effective than hiring a full-time in-house employee. You only pay for the hours or tasks you need, without the added expenses of office space, equipment, or employee benefits, offering great flexibility and savings for your business.